Data protection information for participants in the matching process
In the vast majority of cases in which you come into contact with CHEMISTREE, it is order processing from the point of view of data protection: CHEMISTREE collects and processes your personal data on behalf of the respective customer. Therefore, the relevant client (and not us) will inform you about the details of data collection and processing. Please note the specific data protection information for each platform and always contact the responsible client directly with questions and to exercise your rights.
The following data protection information is relevant if you are a participant in a matching and community platform operated directly by CHEMISTREE. In this case, we collect and process other, more extensive personal data from you than we do, e.g. when visiting our website, receiving our newsletter or within a joint business relationship.
Who is responsible?
Chemistree GmbH
Hohenadlstrasse 4
85737 Ismaning
Phone: + 49 (0) 89/ 45 56 46 54
Email: info@chemistree.de
Our Data Protection partners, who advise, support and represent us are:
Goalgetter GmbH
Willhoop 3
22453 Hamburg
Email: datenschutz@chemistree.de
What are your rights?
You have the following rights in connection with the collection and processing of your personal data.
Please contact us in writing, preferably by email, to exercise these:
Information and Correction
You can request information from us as to whether and which of your data is processed by CHEMISTREE. If the data is incorrect or incomplete, you can request a correction / completion.
Deletion
You can request the deletion of your data. We will check your request and then inform you about the deletion of your data.
Excluded from deletion are cases in which we are obliged to store certain data for a longer period of time due to legal requirements (e.g. retention period for accounting documents of currently 10 years).
In case of inactivity of the participants, we reserve the right to delete the account of those who have not logged into the online platform for more than 36 months.
Restriction of Processing
You can request that we restrict the processing of your data. Please inform us of the data categories to be restricted along with your reasons for the restriction. We will check your request and then inform you whether and how a restriction will take place.
Data Portability
You have the right to receive the personal data processed by us in a transferable format. Please let us know which data you would like to transfer and where to. On the basis of this, we will clarify the technical requirements and, if necessary, coordinate the appropriate transmission format.
Revocation and Objection
If you have given us your consent to process and store your data, you can revoke this at any time. Please contact us in writing, preferably by email, to do so.
If we process your data out of a legitimate interest, on the basis of a weighing of interests (Art. 6 Para. 1 lit. f GDPR), you are entitled to object to the processing, provided there are reasons for this that arise from your particular situation.
Complaint to a Supervisory Authority
If you are dissatisfied with our work concerning data protection, you can complain to the supervisory authority of your federal state.
For what purpose and in what form do we collect and process your data?
1. Registration of a CHEMISTREE user account
When you call up the registration page, your IP address is processed by the web server and data transmitted by your browser for communication with your device. Your IP address is not collected directly by CHEMISTREE, but is only saved by the web host as part of standard processes and for IT security purposes for the specified period.
The data required to set up a user account is collected and processed via the actual registration form (salutation, title, surname, first name, email address). Without this information, we cannot create a user account and therefore we cannot provide you with our service.
Purpose: |
Providing our services Technically error-free representation and functionality of the online platform Evaluations of user behavior for the content and functional optimisation of the platform Information security |
Legal Basis: |
Art. 6 para. 1 lit. b GDPR (contract initiation and fulfillment) Art. 6 para. 1 lit. f DSGVO (legitimate interest) – information security |
Recipient: | CHEMISTREE employees |
Orders processed by: |
IONOS SE (Hosting Provider) Seitwerk GmbH (IT Service Provider) |
Third Country Transfer: | None |
Storage Period: | For account data: according to the legal regulations For log data of the web server: 7 days For technically necessary cookies on your device: 24 hours |
Personal data not collected directly: | IP address |
Collected by: | Hosting Service Provider |
2. Participation in matching
A bit of basic information about the procedure: In order to determine optimal individual matches, personal data from you as a participant is collected and processed through online questionnaires. Depending on the requirements and objectives, the information requested varies, the system of the matching process remains the same. The processing also includes the subsequent transmission of certain data to a third person (your tandem partner) after the matching process.
a) Matching
Based on your personal information (e.g. professional information, thematic queries, personal settings and preferences), we use algorithms to automatically create customised matches. If you do not want to answer individual questions within the matching questionnaire, this can lead to a sub optimal match or possibly no match at all.
Purpose: | Providing our services Evaluation |
Legal Basis: | Art. 6 para. 1 lit. b GDPR (fulfillment of the contract) |
Recipient: | CHEMISTREE employees |
Orders processed by: |
IONOS SE (Hosting Provider) Seitwerk GmbH (IT Service Provider) |
Third Country Transfer: | None |
Storage Period: | According to the legal regulations |
b) Matching notifications
During different stages of tandem formation and cooperation, we will notify you by email
(e.g. complete matching questionnaire, match determined or confirmed, first contact made, etc.).
Purpose: |
Providing our services Evaluation of user behavior for content and functional optimisation of communication |
Legal Basis: | Art. 6 para. 1 lit. b GDPR (fulfillment of the contract) |
Recipient: | CHEMISTREE employees |
Orders processed by: |
IONOS SE (Hosting Provider) Seitwerk GmbH (IT Service Provider) Mailgun Technologies, Inc. (Email delivery service provider) |
Third Country Transfer: | USA Guarantee: Standard contractual clauses of the EU Commission |
Storage Period: | According to the legal regulations |
3. Participation in the Community
Depending on the goal of the individual platform, it also offers network and event functionality. For this purpose, selected data (e.g. your profile) are made visible to other participants in the community.
a) Community News
As a participant in a CHEMISTREE community, we will inform you, for example, about functional innovations, practical examples and current events in the form of community news via email. You can unsubscribe from this at any time, the easiest way to do this is using the link at the end of each news item.
Purpose: |
Providing our services Communication Evaluation of user behavior for content and functional optimisation of communication |
Legal Basis: | Art. 6 para. 1 lit. f GDPR (legitimate interest) – information and direct marketing |
Recipient: | CHEMISTREE employees |
Orders processed by: |
IONOS SE (Hosting Provider) Seitwerk GmbH (IT Service Provider) Mailgun Technologies, Inc. (Email delivery service provider) |
Third Country Transfer: | USA Guarantee: Standard contractual clauses of the EU Commission |
Storage Period: | According to the legal regulations |
b) Community Events
Community participants will eventually be invited to own and third-party events. The event registration takes place via the matching platform. If required for the event organization, further information is collected via online questionnaires. If you register for an event, we will process your data accordingly for this purpose.
Purpose: | Provision of our services (planning and implementation of community events) |
Legal Basis: | Art. 6 para. 1 lit. b GDPR (fulfillment of the contract) |
Recipient: | CHEMISTREE employees |
Third Country Transfer: | None |
Orders processed by: |
IONOS SE (Hosting Provider) Seitwerk GmbH (IT Service Provider) |
Storage Period: | According to the legal regulations |
How is your data protected?
To protect your personal data, we have taken measures that comply with data protection laws and state of the art technology in our industry. These are continuously checked and adjusted if necessary. The aim is to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties.
To transfer data between our website and our backend systems, communication is encrypted using the TLS (Transport Layer Security) method.
Our employees are regularly trained in the appropriate sensitive handling of personal data and are obliged to comply with data secrecy in accordance with the legal requirements.
Changes
The data protection information is revised by us at irregular intervals in order to adapt it to current developments at CHEMISTREE, our products and services as well as legal requirements and social developments.
Last updated: 18th March, 2022